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Accounts Payable Specialist - 2018

Location: Flower Mound, TX
Job # 10419730
Date Posted: 02-12-2018
The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization.  This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.  The AP Specialist reports to the Accounting Manager.

Essential Functions:
  • Processes and prepares payments and check requests
  • Matches vendor invoices to purchase order information and resolves discrepancies
  • Approves and initiates payment to vendors and posts to general ledger
  • Responds to inquiries from department personnel and vendors
  • Maintains auditable records
  • Organizes incoming invoices and statements; receives information and other correspondence; logs expenditures; performs posting to ledger books; inputs and retrieves data on the computer terminal; processes invoices
  • Posts invoices and receives data via the computer terminal; verifies vendor data; corrects payment and discount terms
  • Creates vendor information on computer terminal system; encodes data for government reporting; verifies attachment and checks proper information for enclosures and remittance
  • Communicates verbally or in writing with vendors and other staff regarding missing documents, changed orders or pricing; account charges, standing order balances, encumbrances, and procedures
  • Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters
  • Closes and analyzes fiscal year posting and processes accordingly; prepares accrued payable list on a seasonal basis
  • Answers the telephone and responds to caller inquiries
  • Carries out "Good Manufacturing Practice" to ensure a safe and clean work environment
  • Financial management
  • General accounting
  • Math skills
  • Communication
  • Analyzing information
  • Ethical conduct
  • Detail-oriented
  • Experience with Microsoft Office Suite with above-average skills in Excel
Required Education and Experience:
  • High School diploma, or equivalent
  • Two to three years' previous experience
Preferred Education and Experience:
  • Associate degree in Accounting
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